As an employer, you must ensure that all information related to your daily construction activities, as well as those of your employees, is compiled. The register of daily activities is a separate document from the monthly report.
|Definition of the word “Register”
A paper or electronic document that is public or private in nature and that is used to systematically record information that we want to keep track of.
You do not have to send your register in to the CCQ, but you must keep a copy of it at your place of business. This register must be made available to the CCQ if it requests to see it.
Also, all employers in the industry are obliged to conserve their register, all documents verifying the information that it contains, and all other documentation related to construction work executed, for six years after the last year to which this information refers.
Among the documents that must be conserved are, for example, the payroll journal, time sheets, contracts, invoices, and purchase orders.
According to Section 8 of the Regulation respecting the Register, Monthly Report, Notices from Employers and the Designation of a Representative, complementary to Act R-20, your register must contain the following information for each of your employees, as well as for yourself*:
Information usually contained in time sheets or time cards
- last name, first name, address and social insurance number of each of your employees;
- the name of the trade or occupation of each of your employees and the apprenticeship period;
- the exact time at which regular, time-and-a-half and double-time work begins, is interrupted and ends for each day of work;
- the nature of the work, the type of job site and the address of the job sites;
Information usually contained in payroll books
- wages paid, the date wages were paid and the method of payment;
- allowances payable for vacations and paid holidays;
- contributions and deductions for the levy;
- contributions deducted from the wages of the employee and those paid by the employer for the social benefits plan;
- union dues deducted;
- the employer’s licence number under the Building Act.
Your register can be in the form of your choice and even contain several sources of accounting information, whether in paper, electronic or web format.
You can also read the Employer’s Practical Guide to find out what information a register has to contain.
*In the case of jobs subject to the Act R-20 done by the employer