Once they have completed the steps involved in starting their company, hold a contractor’s licence, and are registered with the Commission de la construction du Québec (CCQ), contractors who do work covered by the Act Respecting Labour Relations, Vocational Training, and Workforce Management in the Construction Industry (Act R-20) must assume certain responsibilities:
- Respect the obligations for hiring and work region;
- Apply the conditions set out in the collective agreements;
- Notify the CCQ of each workforce change (hiring and termination of employment);
- Supply the CCQ with a monthly report of activities;
- Keep a payroll journal;
- Join the Association des entrepreneurs en construction du Québec (AECQ).
Employers involved in the construction industry must ensure that they hire workers holding the appropriate competency certificate and maintain a journeyman-apprentice ratio that respects the Regulation Respecting Vocational Training and Qualification of Manpower in the Construction Industry (Under revision). In general, employers must also give priority to hiring workers residing in the region before using workers from other regions.
Application of working conditions
Working conditions are determined as part of negotiating the sector-based (commercial and institutional, industrial, civil engineering and roadwork, and residential) collective agreements between the employer associations and union associations for the Quebec construction industry as a whole. Therefore, all employers must make sure to respect them. This approach encourages healthy competition in an important sector.
Employers who contract work to a subcontractor are held jointly responsible for the wages due to the subcontractor’s workers, as provided in section 54 of Act R-20. To enable employers to assess the risk resulting from this legislative provision, the CCQ offers the situation letter service.
Hiring and termination of employment notices
Employers must notify the CCQ of workforce movements that take place on their construction sites through the CCQ’s online services. When they do this, the CCQ issues them a confirmation number for each hiring, lay-off, dismissal, firing, or departure transmitted to it.
Employers may use the online services to consult the hiring and termination numbers that have been issued to them for the previous twelve months. To avoid any inconveniences after this period, it is recommended that employers also keep a copy of the hiring or termination notice in their employees’ files.
Production of a monthly report
Employers and independent contractors that are active on construction sites subjected to Act R-20 must send a monthly report to the CCQ. The report contains information relating to workers hired, hours worked per sector, and so on. This document must be accompanied by a payment corresponding to the remittances and contributions set out in the collective agreements or Act R-20.
Keeping a register of daily activities
Employers active in the construction industry must keep a register of daily activities and the register must be kept at the place of business. The register must be made available to the CCQ if requested. All of the information that the register must contain is listed in the Employer’s Practical Guide.
All employers in the industry are obliged to conserve their register, all documents verifying the information that it contains, and all other documentation related to construction work executed, for six years after the last year to which this information refers.
Among the documents that must be conserved are, for example, the payroll journal, time sheets, contracts, invoices, and purchase orders.
No additional administrative action required
This obligation does not add to companies’ administrative burden. In fact, the conservation period required for these documents is the same as that required by Revenu Québec.
Updating the employer’s file
An employer or independent contractor is required to notify the CCQ of all changes concerning their company:
- If the company address, mailing address, accountant’s address or the person responsible’s address has changed.
Form: To update information on your company file (PDF).
This type of change can also be made in the Employer’s File section of our online services.
- A change related to the list of people in the company: the addition or removal of a person, or changes in a person’s contact information or position.
Form: Update to Company Officer (PDF).
- Change to the name of the company
- If neither the Québec enterprise number nor the legal status has changed, you must contact customer services directly to make a name change.
- If a change has been made in the legal status of the company, it is possible that a new employer number has to be issued and that fees will be payable. You will have to contact customer services to find out about the conditions specific to each situation.
- Gone out of business or resumption of business
- If the business ceases its activities, the CCQ must be notified in writing and be informed of the date that it goes out of business.
- If the company is resuming its business activities after having gone out of business, the CCQ must also be notified in writing and be informed of the date when the company will resume its activities. Fees payable will be invoiced if the company has been inactive for more than 26 months.
Form: To update information on your company file (PDF).
- Fees payable
- Fees payable will be invoiced when you resume business if your company has been inactive for more than 26 months.
- A company is considered inactive when no hours are reported in the monthly reports, including reports without activity, or when the company has gone out of business.
Joining the Association des entrepreneurs en construction du Québec (AECQ)
When they register with the CCQ, employers are required to join the AECQ, to which all employers in the construction industry must belong.
Contributions to the AECQ
The annual contribution payable to the AECQ is $225 and must be paid in a single instalment with production of the monthly report of October of the previous year.
The hourly contribution to the AECQ is $0.03 per hour worked when the monthly report is produced.
The minimum contribution remains at $5 per month. This is an obligatory contribution that must be made even if no activity is declared during a monthly period.