Filing a monthly report and paying amounts due

To make it quicker and easier for employers to fulfill this obligation and help them avoid making mistakes, the CCQ offers them the option of filing their reports with our online services using accounting software or an online form, or filing their reports by telephone. Employers may also choose to complete their report in paper form and send it by mail.

Remittances must be paid no later than the 15th of each month following the period covered, by preauthorized payment, electronic payment through a financial institution, or by cheque.

Online services

Click here to access online services

Adapted to both large and small companies, the CCQ offers employers two ways to file their monthly reports online in a completely secure way, 24 hours a day, 7 days a week, and free of charge. These online services are offered in a protected, secure mode, whereby an employer uses accounting software or fills out the report directly online. 

Using accounting software

A number of accounting software packages allow for the automatic creation of an electronic file containing all the necessary data. The Transmission of monthly report service is simple to use and transmits the report in a just few seconds.

Completing the form online

The Monthly report data entry form is particularly well adapted to small companies that do not use accounting software. This electronic version of the paper form now offers 199 lines of detail. This service reduces the risk of error by calculating and validating all data entered by the employer. Some information even appears automatically on screen and filling out the form has never been faster.

The CCQ offers assistance to employers wishing to file their report electronically. Employers can contact the CCQ for assistance by writing to [email protected].

By telephone

Filing the monthly report by telephone is meant for companies that do not yet have access to our online form or to an adapted accounting software package and that report hours for 10 employees or fewer per month. 

This service allows employers to submit the basic data needed for the production of their monthly report by voice on the phone. CCQ personnel will then inform the employer of the required remittance amount. Subsequently, the employer receives a copy of the monthly report by mail or fax.

The telephone service for filing employers’ monthly reports is offered Monday to Friday, 8:30 a.m. to 4:30 p.m. on the five working days preceding the end of the period.

• To file monthly report by telephone (in the Montreal region): 514 798-0908
• To file monthly report by telephone (outside Montreal): 1 888 798-0908

By mail

The monthly report may also be sent through the mail by filling out the Employer’s monthly report form supplied by the CCQ. Employers must calculate their remittances and consult the wage rates updates and any other information needed to do their report.

Click here to download the Reference Guide for Completing the Employer’s Monthly Report.

The monthly report must be filed and the total remittance paid no later than the 15th of the month following the period covered. Payment methods available are:

• Preauthorized debit: this payment method is used only by employers who file their monthly report electronically or by telephone. To sign up, use this form.
• Electronic payment: Employers can pay their remittances through the website of their financial institution.
• Cash payment or debit card: this payment method is accepted only at the customer service counter.
• Payment be personal or certified cheque or money order: Write your employer number on the cheque or money order and forward it to:
  
  

Commission de la construction du Québec
Case postale 2000, succursale Chabanel
Montréal (Québec)  H2N 0B7

If an employer notes an error in a monthly report after it is submitted, the employer must send an amended monthly report to the CCQ, by email via its online services, by fax, by mail, or by bringing it directly to one of our regional offices.

Withdrawal or reduction of hours 

When the revision concerns a withdrawal or reduction of hours declared, the employer must attach the form Demande de retrait ou de réduction des heures déclarées au rapport mensuel to its amended monthly report. The form must be signed by the employee concerned in the request so that he or she authorizes the CCQ to withdraw or reduce the number of hours in his or her file. 

Receipt of this form, duly signed, in addition to the request for revision of the monthly report makes it possible to avoid extra processing delays. Furthermore, it is important to provide in the request for review the amounts corresponding to the correction of hours requested so that the salary, vacations and paid statutory holidays, and union dues are also corrected. 

Addition of hours 

If the request for review involves an addition to the hours declared in the monthly report, the employer must calculate the remittances and contributions corresponding to the change requested. It must then pay the amount by one or another of the following payment methods:

• By cheque, indicating the employer number and the period for the amended monthly report 
• By electronic payment, separate from any payment for the monthly report in the current period
• In cash or by debit card, by going to a CCQ Customer Service counter

Please note that payments regarding a review of a monthly report cannot be made by preauthorized debit. Employers must therefore use one of the methods given above. By making the payment at the time the request for review of the monthly report is made, it is possible to avoid extra delays in processing the file.

Overtime hours credited to the hour reserve in the monthly report must appear on a separate line using status code R and specifying wage schedule R for the light residential sector and R-1 for the heavy residential sector. Amounts related to contributions and dues are neither recorded or payable at this step.

Example:

For the light and heavy residential sectors: The hours recorded must be reported in the “Temps régulier” column.

When, during a given period, an employee uses hours from the hour reserve to round off a work week, the hours must be declared in the monthly report on a separate line. The employer must use status code S and specify wage schedule R for the light residential sector and R-1 for the heavy residential sector. The contributions and dues related to the hours used must be recorded in the monthly report, and the corresponding amounts must be remitted to the CCQ.

Example :

For the light residential sector: The hours used must be reported at par in the “Temps régulier” column, that is, one hour of overtime equals one hour from the reserve (see monthly report sample).

For the heavy residential sector: The hours recorded must be reported in the “Temps et demi” column, multiplying the number of hours required by conversion factor 0.6666 up to the limit of hours available in the employee’s reserve. The number of hours (rounded off to one decimal to meet the requirements of the monthly report) so calculated is payable at the applicable wage rate plus 50% (time-and-a-half).

The hour reserve is liquidated every year at the end of the averaging and reference period. The hours are liquidated and must be declared on a separate line of the monthly report. The employer must use status code S and specify wage schedule R for the light residential sector and R-1 for the heavy residential sector. The contributions and dues associated with the liquidated hours must be recorded in the monthly report, and the corresponding amounts must be paid.

Example:

For the light residential sector: The liquidated hours must be reported at the wage rate plus 50% (time and a half) and recorded in the “Temps et demi” column.

For the heavy residential sector: The liquidated hours must be reported at the wage rate plus 100% (double time) and recorded in the “Temps double” column.